SOUTH AFRICAN NATIONAL AIDS COUNCIL Is Hiring: Administrator: Stakeholder Management And Campaigns Unit

CLOSING DATE: 24 JULY 2023

Purpose of the job:

The position exists within the Stakeholder Management and Campaigns Unit and provide administrative support to the Stakeholder Management & Campaigns unit

Key Responsibilities:

Attending, recording and transcribing minutes of the SANAC Trust committees (e.g. Nerve Centre, RMC, PRC, Legal and Human Rights TTT, Civil Society Forum and any other meetings as required
Ensuring appropriate logistics and maintaining of organisational calendar of important meetings
Formatting, editing, printing, compiling and uploading minutes to the SANAC Trust website in a timely fashion
Planning, coordinating and scheduling organisational meetings
Preparing and distributing meeting agendas
Disseminating actions/resolutions emanating from meetings within one week
Taking and transcribing minutes and distribute to attendees within two weeks of a meeting
Arranging teleconference meetings as and when required
Following up on actions/resolutions emanating from meetings
Booking venues for all meetings
Preparing and distributing meeting packs to attendees
Developing and maintaining an effective document management/filing system (electronical and manual)
Making relevant documents available for scheduled meetings
Photocopying and collating of official documents
Ensuring proper filing of minutes of meetings
Drafting letters and documents from dictation or instructions
Verifying expenditure against invoices and meetings conducted and submit to Unit Manager
Performing any other administrative/secretarial duties as and when required

Qualification, Skills and Experience

National Diploma in Administration, Business Administration, Secretarial Studies or related field. Bachelor’s Degree in a related field will serve as good advantage.
4- 5 years of relevant Administrative and Secretarial experience
5 years of exceptional experience in detailed minute taking
Experience in working in an NGO environment will be advantageous.
5 years in administration, events management, public relations or any related field
Typing speed of approximately 65 words per minute
Experience either shorthand or speedwriting
Proficient computer literacy with advanced levels in MS Word, Excel, Power point and Outlook – Certificate in MS Office or Communications is an advantage
Excellent written and oral communication skills

Ability to communicate in at least 3 South African languages
Attention to details and be able to multitask
Track record of successful interactions with a wide range of stakeholders
Understand and align stakeholder expectations
Strong demonstrated ability to work in a team environment on highly collaborative projects
Project management skills, organisation and time management skills
Ability to work independently as well as taking a supportive role within a team
Assertive and confident
Excellent interpersonal skills
Driving with a valid driver’s licence is a must
Ability to travel as and when required