Litigation Secretary: MacRobert Incorporated- Umhlanga, KwaZulu-Natal

Job Description

MacRobert Inc. Attorneys is urgently seeking a Litigation secretary in our Medical Department for our Durban Branch.

Main Duties:

The candidate will be responsible for overseeing the correct and timeous processing of the following functions:

  • Communication
  • Attends to all verbal, dictated and written instruction as per director and associates
  • Screening of calls as well as message taking for allocated division
  • Communication of messages, urgent faxes and/or communication to Director and Associates
  • Assist with queries regarding deposits, requisitions for cheques and receipts
  • Give written instructions to the accounts department, to pay accounts such as counsels, agents, settlement amounts and costs

  • Assist with researches when required
  • Request numbers for opening files
  • Assist with queries regarding support services such as IT, HR, Accounts
  • Administration
  • Typing correspondence, documents and affidavits
  • Typing translations and transcribing of hand written notes, when necessary
  • Typing memos as requested
  • Photocopying of all relevant documentation
  • Fax documentation on instruction
  • Capturing new files
  • Binding of documents

  • Preparing bundles
  • Keeping files and bundles organised and in order
  • Draft and type correspondence for High Court/Magistrate Court/ Health Professions Council
  • Typing opinions
  • Indexing and paginating, sorting hospital records
  • Request, follow up and receiving FICA documents. Send to Accounts department when received
  • Prepare briefs to counsel and send off
  • Assist with cheque requisitions and receipts after payments and take ownership until completion

  • Assist with additional work (overflow) as and when requested
  • Assist with any reasonable personal administration as requested by the Fee Earner
  • Updating of info on AJS/Intranet
  • Attend to reasonable requests regarding matters
  • Assist Fee Earners with debtors, invoices and statements of accounts
  • Assist Fee Earners with the planning and management of disbursements
  • Making appointments
  • Diary management when requested to do so
  • Keep work stations neat and tidy
  • Relief at reception when requested to do so
  • Attend to any reasonable instructions and request by Fee Earner


At least 3-5 years as a legal / litigation secretary preferably in personal injury work.
Excellent typing skills.

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