Job no: 563611
Contract type: Fixed Term Appointment
Duty Station: Pretoria
Location: South Africa
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, hope
How can you make a difference?
Key functions, accountabilities and related duties/tasks:
Support to Operations Management
- Ensure availability of timely, complete and accurate information and data for preparing section work plans and specific project management plans.
- Monitor Operations work plan implementation against established milestones
- Follow up on established deadlines and ensuring timely submissions by staff of reports, correspondence and other documents.
Support to Budget monitoring
- Provide support on operational budget preparation/revision, monitoring of implementation status and funds utilization, keeping supervisor informed and advised on actions for decision/follow up.
- Support Programme Budget monitoring and support to sections
- Assist on donor financial reports
- HACT: CSO Portal / Etools /Support on Assurance activities
- Administration: Administrative supplies, and updating the inventory of items.
- Finance: VAT Input Submission; support to resolving DFAM Balance Sheet Open items
- Decision support: Preparation and review of key operational data and KPIs as needed
Other Operations’ administrative
- Types correspondence on matters as required, reports, and other documents, some of which are highly confidential, including drafting and handling of replies of routine correspondence, ready for supervisor’s signature, checking enclosures and addresses as well as proofreads for correctness, ensuring that spelling, punctuation, and format are correct.
- Maintains policy, confidential and general files and ensures that all manuals and instructions are up-to-date and easily accessible. Keeps reference files on various subjects.
- Acts as a focal point for the coordination and compilation of documents within the Operations Section.
- Performs other duties, as required
Impact of Results
Insufficient monitoring of donor-funded expenditure could adversely affect UNICEF programmes and our relationship with Donors
Negligence in recording and preparing documents can affect the image of the organization.
Non-observance of confidentiality of personal matters may cause serious problems for the office and staff.
To qualify as an advocate for every child you will have…
- Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
- A minimum of 6 years of relevant administrative or clerical work experience is required.• Strong organizational, planning and prioritizing skills and abilities.• High sense of confidentiality, initiative and good judgment.• Ability to work effectively with people of different national and cultural backgrounds.• Strong office management skills.• High attention to detail.• Ability to effectively manage the section’s material resources and monitor its budget.• Good analytical skills.• Experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint• Prior experience in programme support functions is an asset.• Relevant experience in a UN system agency or organization is considered as an asset.
- Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
For every Child, you demonstrate…
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
UNICEF competencies required for this post are…
(1) Builds and maintains partnerships
(2) Demonstrates self-awareness and ethical awareness
(3) Drive to achieve results for impact
(4) Innovates and embraces change
(5) Manages ambiguity and complexity
(6) Thinks and acts strategically
(7) Works collaboratively with others.
During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.
UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Advertised: 05 Jul 2023 South Africa Standard Time
Deadline: 23 Jul 2023 South Africa Standard Time