Maintenance Administrator

Job Description

Orion Real Estate seeks a Maintenance Administrator who is passionate about facilities management and has a keen eye for detail. This is an exciting opportunity to join a growing and dynamnic company and play a pivotal role in ensuring the smooth operation of our facilities management. If you meet the qualifications and have the required experience, please apply today.

Purpose of the Role:

The Maintenance Administrator is responsible for overseeing all aspects of the maintenance process for a variety of facilities, including scheduling and prioritizing maintenance requests, coordinating with maintenance staff and contractors, and maintaining detailed maintenance records and documentation. The successful candidate will have excellent organisational and communication skills, as well as a strong understanding of facilities maintenance processes and systems.

Key Responsibilities:

  • Receiving and prioritising maintenance requests from various departments / business units.
  • Planning and scheduling of maintenance activities, taking into consideration the availability of resources and facilities.
  • Coordinating maintenance activities with internal staff and external contractors, ensuring that work is completed on time and to a satisfactory standard.
  • Maintaining detailed records of all maintenance activities, including schedules, work orders, and project updates.
  • Ensuring that all required documentation is provided to appropriate internal and external stakeholders.
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  • Submission and tracking of work orders and purchase orders related to maintenance activities, ensuring adequate budget tracking.
  • Maintaining accurate inventories of maintenance supplies and equipment and orders necessary supplies for maintenance staff.
  • Coordinating with vendors and suppliers to procure maintenance materials and equipment at the most competitive prices in cooperation with the Procurement Officer.
  • Providing regular updates on the status of maintenance activities to the Management.
  • Assisting Management with all maintenance related administration as and when necessary.

Minimum Requirements and qualifications:

  • Grade 12 and / or equivalent qualification.
  • A relevant or related tertiary qualification in a field such as facilities management or business administration would be an added advantage.
  • At least 2 – 3 years of experience in an administrative role.
  • Excellent organizational, communication, and problem-solving skills.
  • Strong computer skills, including proficiency in Microsoft Excel and other relevant software programs including MS Office suite.
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  • Knowledge and experience of facilities maintenance processes and procedures would be an advantage.
  • Ability to read and interpret diagrams, plans, and blueprints is also an advantage.
  • Ability to work well under pressure, prioritize effectively, and meet deadlines.
  • A self-starter who can work independently or as part of a team.
  • Excellent attention to detail.
  • A Proven track record of coordinating and managing facilities maintenance projects is another advantage.

PLEASE TAKE NOTE:Should you apply for this vacancy and your skills and experience DO NOT match the inherent REQUIREMENTS of this position, YOUR APPLICATION WILL BE IMMEDIATELY DELETED. Please ensure that you READ and understand this advertised position BEFORE sending your CV / Application to us, or otherwise you will just be wasting YOUR time and ours

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