Trade Mark Secretary/Administrator

Job Description

MacRobert Inc. Attorneys is urgently seeking a Trade Mark Secretary/Administrator in our Trade Mark Department for our Pretoria Branch.

Main Duties:

The candidate will be responsible for overseeing the correct and timeous processing of the following functions:

  • Attend to all verbal, dictated and written instructions as per director and associates
  • Screening of calls as well as message taking for allocated division
  • Communication of messages, urgent faxes and/or communication to Director and Associates
  • Assist with queries regarding deposits, requisitions for cheques and receipts
  • Give written instructions to the accounts department, to pay accounts such as counsels, agents, settlement amounts and costs
  • Assist with researches when required
  • Opening files

  • Assist with queries regarding support services such as IT, HR, Accounts
  • Keeping record of diary
  • Update various databases
  • Follow up and attend to FICA documents
  • Send to accounts department when received
  • Attend  to all written and verbal instructions from attorney
  • Send report updates to clients via email/telephone
  • Draft schedules of marks to clients 
  • Attend to correspondence from clients
  • Follow up on outstanding documents and invoices with clients
  • Draft notices, certificates, letters, forms, emails and forward to CIPC trade mark office
  • Follow up outstanding matters with the CIPC trade mark office
  • Search CIPC trade mark database
  • Draft invoices
  • Follow up on age analysis
  • Assist with cheque requisitions and receipts after payments and take ownership until completion
  • Assist with additional work (overflow) as and when requested
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At least 3-5 years as a Trade Mark Secretary or Administrator within the Trade Mark Industry .

Excellent typing skills.

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