Filing Clerk

Job Description


  • Matric
  • Relevant HR Qualification
  • 2 years admin experience


  • Computer literate (MS Office, outlook and internet)



  • File all documents received correctly and in the correct format on personnel file
  • Maintain Labour Law and practices on the retaining of files for 5 years
  • Prepare files for internal and external audits
  • Assist managers with the drawing of files
  • Send and receive archive files from metrofile

Performance Standards (Filing):

  • Ensure that all documents received are completed correctly and copies are kept on the personnel files
  • Ensure accurate filing of documents
  • Ensure that files are up to date
  • Ensure that a file out card is completed upon manager drawing employee file
  • Ensure that an order is completed and sent off to metrofile upon request to send or receive files
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HR Administration:

  • Processing of Disability Claims
  • Processing of IOD’s
  • Assist with HR Administration as and when required

Performance Standards (HR Administration):

  • Complete and submit Disability Claims to Tennant
  • Liaise with Line Managers regarding outstanding documents
  • Submitting of IOD Documents to Makrosafe
  • Complete and submit IOD Report on a weekly basis
  • Liaise with Line Managers regarding outstanding documents


  • Confidentiality
  • Integrity and trust
  • Patience
  • Organising
  • Planning
  • Time management
  • Approachability

We reserve the right not to make an appointment to any advertised position. Whilst preference is given to existing employees at all times and the choice made is purely on merit, Historically Disadvantaged Candidates and Black Female Candidates are encouraged and supported in the FSG team.  Whilst black female candidates will be given priority as per our transformation policy subject to the above criteria.

Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate.

Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful.

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