Subcontract Buyer

Job Description

AVI Ltd. is known for its leading household brands across many categories including: hot beverages, sweet and savoury biscuits and snacks, frozen convenience foods, personal care products, cosmetics, shoes, accessories, and fashion apparel.

NATIONAL BRANDS LIMITED operates 5 manufacturing sites, offering world class manufacturing facilities in Isando (Johannesburg), Rosslyn (Pretoria), Westmead and Durban (KZN). It is home to some of the best-known South African tea, coffee and creamer brands, including our delicious range of much-loved savoury and sweet biscuits, and our melt-in-your-mouth snack range.

An exciting opportunity exists for a Subcontract Buyer at NATIONAL BRANDS LIMITED Isando, Coffee and Creamer.  The purpose of the role is the effective management of the Factory & Sub-Contractor Production Plan, MRP and the purchasing process to ensure that the required service level and inventory targets are met and maintained.


Ensuring all NPD relating Planning activities are completed on time to deliver promotions and launches on time. Manage inventory health through effective change number management, run outs, frequent reviews of Planning master data and PLC & by conducting Portfolio analysis on a regular basis.

Line Manager: Logistics Manager

Job Specification:

Key Performance Areas:

  • Planning and scheduling master data
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Weekly planning process (production planning at sub-contractor, planning meeting, Raw material transport scheduling), in collaboration with Sub-contractor account manager, buyers and factory managers

Monitor Daily Production and Sales reports (Service levels, sales forecast, national stock sales rates etc.

Update actual vs. planned daily and analyse variances (non-adherence to plan) and discuss with sub-con managers in daily production meetings.  Report potential risks back to Logistics manager and Central planning.

Open & clear communication between site planner & demand planner

Monitor BOMs for material change overs and ensure that material usage at sub-contractor is within parameters of the SLA.  Liaise closely with buyers and NPD team in terms of artwork changes and new product launches.

Manage and monitor material plan performance

Weekly procurement process (purchase requisitions and purchase order creation, follow-up on requisition releasing, MRP management), in collaboration with Stores Clerks, other buyers and factory managers

Monitor Daily Purchase Orders – Open orders, OTIF, Stock Replenishment, service levels, materials forecast, monitor stock usage rates etc.

Using replenishment / re-order principles for anything procured under the respective portfolio: Identifying re-order levels and sourcing against these for continuous supply.

Manage and maintain demand vs factory commitment performance

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Monthly proposed plan to be provided to off-site blender that is reviewed & communicated weekly to ensure correct SKU’s are blended.  Blender actual vs planned to be monitored daily.  Blend upliftment to be arranged when blends are approved by NBL QC.  Raw materials to be assessed and arranged to meet weekly plans.  Maintain safety stock levels.  Off-site blender to receive monthly PO based on proposed monthly plan. 

Weekly communication of Co-Packer production requirements.  Materials to be arranged for delivery, batches to be created for SAP labels.  SAP label print requests to be sent to Transit bay timeously.  Co-packer to be issued with PO for NBL planned SKU’s.  Manage and monitor Hot chocolate order and delivery process as per SOP.

Attend weekly S&OP meeting facilitated by central planning to report back on factory performance

Monitor full utilization of planning board and process orders

Ensure that the Planning Master data is accurate with correct throughput per production line

Participate in Quarterly Standard Committee meeting to review throughputs and to align SAP capacity and planning capacity accordingly

  • Reporting

Consolidate relevant information for the monthly reporting cycle (Monthly & Annual volumes report, weekly MPS, MPP)

Create templates and tools for reporting efficiencies

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Optimise and improve identified reporting mechanisms

Weekly directors’ report

Weekly MPS report

  • Inventory Management

Preparation and facilitating of monthly Co-packer & Blender stock counts

Participate in monthly site stock counts

Investigate discrepancies (Consumption variances, Finished goods GRN vs Deliveries etc) and provide feedback to Logistics manager and Finance

  • Forecasting

Generate 12-months rolling forecasts for Sub-contracted packaging material

Generate 12-months rolling forecasts for off-site Blender

Generate 12-months rolling forecasts for HIAM blending Sugar & Cocoa demand

Generate 12-months rolling forecasts for Ciro supplied Hot chocolate blend

Review co-blender forecast and identify potential capacity constraints in peak period

  • General

Conduct Quality audits as per schedule

Ensure that all Safety rules are in place and adhered to

Minimum Requirements:


Minimum of 3 Years in a similar role in a FMCG/Food and Beverage manufacturing environment


Relevant National Diploma (Essential)

A degree would be advantageous

Additional Requirements:

Required to travel to sites

Work overtime as and when required

Monthly stock count as and when required


Taking Initiative

Attention to Detail

Articulating Information

Making Decisions

Working Together

Thinking Analytically

Planning & Organizing

Keeping Commitments

Embracing Change


Making an impression

Setting Direction

Resolving Conflict

Meeting Deadlines

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